Annual General Meeting 2020
Notice is hereby given of the 21st Annual General Meeting of The Friends of Leckhampton Hill and Charlton Kings Common (FOLK).
This postponed meeting will be held by way of Zoom on
Wednesday, January 20th 2021, at 7pm.
When COVID-19 restrictions made it impractical to hold a normal AGM in a local venue, the Executive Committee postponed the meeting and explored other options. It selected the widely-used online system Zoom to hold a virtual AGM.
The use of tools such as Zoom for AGMs has been regularized by Government for larger charitable type organisations and is approved by the Charity Commission. The Charity Commission goes further and suggests that members’ participation in such meetings can be restricted to being virtually present and being able to vote. Either electronic or postal voting is approved.
January 20th falls within the 14 month gap between AGMs that is allowed by FOLK’s Constitution (section Q1).
Guidance on the use of Zoom is available at https://support.zoom.us/hc/en-us
The major papers for this meeting (Agenda, Minutes of 2019 AGM, Annual Report and Accounts) were sent to members but can also be found on this website.
An up-to-date paper showing the names of individuals either already sitting on FOLK’s Executive Committee or nominated for election this year can also be found here.
If you are a member of FOLK, you may nominate yourself or any other member.
Acceptance of a nomination implies that the nominee agrees to act in the interests of FOLK.
Should you wish to submit a nomination, please e-mail the Membership Secretary using the details given below by 6th January.
If no further nominations are received, the election of those presently incumbent or nominated will be assumed.
HOW TO TAKE PART
Attendance at this meeting will be by invitation only. If you would like join us, please send an e-mail request to The Membership Secretary firstname.lastname@example.org. Attendance will be limited to the first 100 members who apply.
The Committee proposes that there should be no verbal contributions from the audience at this AGM, but that the Officers will answer any questions that have been submitted to the Membership Secretary by 6th January.
It may also be possible (time and IT permitting), to accept questions during the meeting using Zoom’s Chat function.
Apologies for absence should be sent by e-mail to the Membership Secretary at email@example.com
We hope that as many as possible of you will be able to join us in January.